Make Donation

Privacy Statement

F/SOS ASSOCIAÇÃO > Privacy Statement

Privacy Statement

Last updated: Monday, 26th of January 2026

1. Introduction

Associação F/SOS – Fotografia, Solidariedade e Obras Sociais (“we”, “our”, or “us”) is a non-profit organisation based in Caldas da Rainha, Portugal. Our mission includes social support initiatives, community projects, volunteering, donations, and photography-based social and cultural activities.

We are committed to protecting your privacy and ensuring that your personal data is processed in a lawful, fair, and transparent manner, in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

This Privacy Statement explains how we collect, use, store, and protect your personal data when you visit our website or interact with us as a supporter, donor, volunteer, partner, or participant.

2. Data Controller

The data controller responsible for your personal data is:

Associação F/SOS – Fotografia, Solidariedade e Obras Sociais
Rua da Pedra de Aia, n.º 1
2500-592 Nadadouro
Caldas da Rainha, Portugal
NIPC: 519 169 441 
Email: info@f-sos.org

3. Personal Data We Collect

Depending on your interaction with us, we may collect the following personal data:

  • Identification data (such as name)

  • Contact details (such as email address, phone number, and postal address)

  • Donation-related information (excluding full payment card details, which are processed securely by third-party payment providers)

  • Volunteer-related information (such as availability, skills, and areas of interest)

  • Information submitted through contact forms, event registrations, or project applications

  • Images or audiovisual material, when participation in photography or social projects is authorised

  • Technical data, such as IP address, browser type, and device information (via cookies or analytics tools)

4. Purpose of Data Processing

We process personal data for the following purposes:

  • To respond to enquiries and communications

  • To manage donations and issue acknowledgements or legal documentation

  • To coordinate volunteers and social projects

  • To manage participation in photography, cultural, or community initiatives

  • To share information about our activities, campaigns, or events (where consent has been given)

  • To improve our website, outreach, and organisational activities

  • To comply with legal, accounting, and regulatory obligations

5. Photography and Audiovisual Content

As part of our photography and social projects, images or audiovisual recordings may be captured during events or activities.

Such content will only be used for institutional, educational, documentary, or promotional purposes related to the mission of the Association, and always in accordance with applicable data protection laws.
Where legally required, explicit consent will be requested.

6. Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:

  • Your explicit consent

  • The performance of a contract or participation in an initiative

  • Compliance with legal obligations

  • Our legitimate interests as a non-profit organisation, provided these do not override your fundamental rights and freedoms

7. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected, or for the period required by law (including accounting and reporting obligations).
After this period, data is securely deleted or anonymised.

8. Data Sharing

We do not sell or rent personal data.

Personal data may be shared only with:

  • Trusted service providers (such as website hosting, email services, or donation platforms), under strict confidentiality and data protection agreements

  • Public authorities, where required by law

9. Data Security

We apply appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, loss, misuse, or disclosure.

10. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate or incomplete data

  • Request erasure of your personal data (“right to be forgotten”)

  • Request restriction of processing

  • Object to processing

  • Request data portability

  • Withdraw consent at any time, where processing is based on consent

To exercise any of these rights, please contact us at info@f-sos.org.

11. Cookies

Our website may use cookies to ensure proper functionality and to analyse website usage.
For more information, please refer to our Cookie Policy [if applicable].

12. Changes to This Privacy Statement

We may update this Privacy Statement periodically. Any changes will be published on this page with an updated revision date.

13. Contact

If you have any questions regarding this Privacy Statement or how your personal data is handled, please contact us:

Email: info@f-sos.org
Address: Rua da Pedra de Aia, n.º 1, 2500-592 Nadadouro, Caldas da Rainha, Portugal